Overview
Clousys gives growing service firms a single, trusted place to maintain people data, approvals, and audit trails. Our employee records management software connects hiring, onboarding, role changes, and exits to the day-to-day operations that drive your business. Paired with intuitive employee management software, you get clean data, clear ownership, and fast compliance without extra admin.
Why choose Clousys as your human resource management system
Most HR tools collect forms, then push the work back to email and spreadsheets. We take the opposite approach. Clousys turns common actions into guided steps with owners, due dates, and proof attached. Offer letter sent. ID verified. Laptop issued. Cost rate updated. Access granted. Each step is recorded so you can see what happened and who approved it.
What you can do with Clousys, every day
- Keep a single profile per employee with documents, notes, and approvals
- Track skills, certifications, locations, and working hours so staffing is easier
- Run checklists for onboarding, role changes, and exits that people actually follow
- Set permissions by role, then connect to SSO so access is consistent
- See changes reflected immediately in planning, time, and reporting
- Search and export clean evidence when audits arrive
How we are different from “form collectors”
Clousys is more than a vault. Records drive work in the rest of your business. A new hire shows up in capacity planning the moment HR completes onboarding. A promotion updates cost rate and skill tags, which improves project matching. An exit triggers asset return and access removal on the right date. No side lists. No “did someone do that” meetings.
What you get out of the box
- Clear, readable employee profiles with version history
- Document management with e-signatures and expiry alerts
- Skills and certification tracking that feeds staffing and training plans
- Checklists for joiners, movers, and leavers that you can edit without IT
- Role-based access with SSO and detailed activity logs
- Reports for headcount, attrition, compliance, and upcoming renewals
Why this matters to operations, not just HR
Bad or slow records create real costs. People sit on the bench because a skill is missing from the system. Invoices slip because a manager could not approve time for a transfer. Exits drag on because assets and access were not tracked. Clousys connects HR actions to delivery, which removes those hidden delays.
Security and compliance you can show, not just claim
- Permissions by role and team, aligned to least privilege
- Encryption in transit and at rest, plus SSO support
- Complete trails for edits, approvals, and document versions
- Evidence packs you can export in minutes for audits or legal requests
The benefits customers notice first
- Fewer updates repeated across tools
- Faster onboarding and cleaner exits
- Better staffing decisions because skills and capacity are current
- Fewer approval loops and less chasing on email
- Less risk, since access and documents are always in sync
Why Clousys over a generic HR database
You will not need to rebuild process in spreadsheets. You will not wonder who owns a step. You will not wait for information to sync. Clousys is simple to use, it respects how teams work, and it keeps the record and the workflow in the same place.
Employee Records & HR Operations
Legacy systems store data, but they rarely connect it to live work. Clousys links employee profiles, skills, and approvals directly to staffing, timesheets, and analytics, so updates affect planning immediately.
Clousys can serve as your core record for people operations or complement existing human resources information systems. We integrate with payroll, identity, and ERP to avoid duplicate entry and drift.
Yes. Upload contracts and IDs, trigger e-signatures, and enforce expirations. Our employee records management software keeps version history and approver details for every file.
Policy acknowledgments, access requests, and approvals run as governed workflows. Each step is logged with timestamps and owners, making audits straightforward.
Yes. Skills, certifications, and capacity flow from HR data into planning screens, so managers assign work confidently and avoid overload.
Absolutely. Checklist tasks, access requests, equipment assignment, and app provisioning can be automated. When employees exit, access is revoked on schedule with proof.
Clousys supports SSO, role-based access, encryption in transit and at rest, and detailed audit logs. We align with common U.S. security practices to protect sensitive HR information.